Quick Guide (videos)
0) Before anything else: how to login at INubem?
See the following video to check how is easy, safe and simple to login at INubem.
1) What kind of user is you?
If you are a non-admin user you do not need to follow this guide. You just need to learn how to use the screens that you are allowed to access. Watch the video below annd see help in how to use INubem.
If you are an administrator user, that is, the one who will manage the Account at INubem, its data and its users (or will delegate to others to do) this guide was made for you. Go on.
2) Create Account
Screens, data structures (called Registries), users (and groups) must be defined in an Account. The first step is to create an Account. See more details at Create Account.
3) Create Registries
When you create an Account you are its administrator (Master). You can give this role to other users. As administrator you can create Registries, that is the data structures that yours users can use. They are equivalent to the structure of a worksheet or a database table. From these Registries the screens are defined. Users (or groups of users) can only access the screens allowed by administrators. You can also import a spreadsheet creating a Registry directly from its columns. For more details, see Registry help.
Each Registry is a collection of Attributes, which are nothing more than the equivalent of column of the worksheet or of a data table. Attributes should be created one by one by entering their name, type (number, text, date, etc.) and some other interesting properties such as if they are mandatory, if they allow repetitions, maximum and minimum values, among others. For more details see Attributes.
4) Create Associations between data
You can create associations between data, allowing complex data structures to be built. These associations can be of two types: exclusive, or non-exclusive (shared).
Exclusive: data is related as an aggregation, meaning each relationship is unique among its participants. Example: A person's data relates exclusively to the their phones data (usually a person's phone number is exclusive).
Non-Exclusive : related data can be shared between different participants. Example: the course data that a person participates in. Many people take the same course and conversely many courses may be associated with the same person.
5) Create Screens
For each Registry you can create as many Screens as you wish. This can be useful for setting different views for each specific user, giving access to certain Screens for each of them. To create the Screens and define their layouts, refer to the Screens help.
6) Subscribe and authorize Users
You can register users by their emails. INubem does not send any message to these users, nor does it verify the email, so be careful to be precise. As soon as the user enters the INubem using the registered email, he/she gains access to the Account to the screens that the administrator has given permission to. For more details, see Users and Permissions.
An ordinary (non-administrator) user does not need to know any of the previous steps in this guide. Just need to know how to use INubem.
7) Importing and exporting
You can load preformatted files that import into the INubem the Registries, Attributes, Screens, data, and their associations. This is a very handy tool for transporting data between accounts or between systems.When exporting the INubem data you can choose to keep the internal reference of them. If the data is externally modified the re-importation will be made on the same data, ensuring their integrity and their associations.